Privacy Policy
This privacy policy sets out how MoranLaw collects, uses, stores, and discloses personal information. Your engagement with our website, provision of your personal information to us, or receipt of services from us, constitutes your acknowledgement of this privacy policy and your consent to us collecting, using, storing, and disclosing your personal information as set out in this privacy policy.
Information we collect
We collect personal information in a number of scenarios, including when you visit our website, engage us to provide legal services, apply for a job with us, provide us with your personal information, or otherwise interact with or contact us (via our website, email, phone, in person, or by any other method).
Personal information we collect may include:
- your name and date of birth;
- your contact details, such as your email address and phone number;
- identity documents (such as your drivers license or passport);
- details on any entity you are associated with and your role within the entity;
- your location information, IP address, and browser information;
- your billing address and billing information;
- interactions you have with our website, social media, and personnel;
- information that you choose to provide in communications with us;
- details about your work history, qualifications, academic records and criminal history (if you apply for a job with us); and
- any other personal information we require to provide you with advice you have requested.
In some situations, you might provide personal information to us about other people (such as your clients, customers, company officers, company directors, and company shareholders). Before sharing third parties’ personal information, you must ensure that you have obtained these parties’ consent to sharing their personal information.
How we collect personal information
In most cases, we collect personal information directly from you. However, in some cases, we may also indirectly collect personal information from third parties. These third parties include:
- your authorised representatives, such as your guardians, power of attorneys, executors, agents, or legal advisers;
- other parties connected to a transaction or a dispute, in the course of us providing legal services;
- APLYiD, who provides us with onboarding and verification services to ensure we comply with our anti-money laundering obligations (see: https://aplyid.com);
- those who we engage to provide us with recruitment services;
- your current or former employers, or educational institutions you have attended (if you apply for a job with us);
- publicly available sources, to carry out due diligence or otherwise perform services for you;
- financial institutions or insurers, where relevant to the services we provide;
- professional advisers and service providers, such as barristers, experts, investigators, process servers, or consultants; and/or
- courts, tribunals, government agencies, regulators, or registries.
How we use your personal information
We will not use or process your personal information, other than as outlined in this privacy policy, or as permitted under the New Zealand Privacy Act 2020.
We may use or process your personal information for the following purposes (and for purposes directly related to these):
- to verify your identity and confirm or update your contact details;
- to represent and advise you, your employer or the client you are representing (as applicable);
- to carry out conflict checks;
- to undertake due diligence for the purposes of complying with our anti-money laundering and counter financing of terrorism obligations;
- for recruitment or employment purposes;
- for internal business, administrative, invoicing, and record keeping purposes;
- where we have your consent, for promotional and marketing purposes (including for the purpose of requesting client testimonials, providing you with publications that may be of interest to you, and inviting you to seminars and functions). You can unsubscribe from receiving marketing communications at any time, by clicking the ‘unsubscribe’ button;
- to communicate with you and respond to communications from you (including complaints);
- to monitor our website and other technology services to ensure that these are operating as they should;
- to comply with relevant laws; and/or
- as otherwise authorised by you from time to time.
Disclosing your personal information
We do not sell, rent, or lease personal information to third parties. We may disclose your personal information:
- to service providers and suppliers who provide necessary goods and/or services to us. These third parties do not have the right to use your personal information for their own purposes;
- other law firms and legal service providers (such as barristers, expert witnesses, arbitrators, mediators, and overseas law firms where you require overseas legal services);
- to any business that supports our website or services, including hosting or maintaining any underlying IT system or data centre that we use to provide our website or services;
- where we are required to or permitted by law or the Law Society’s Rules of Professional Conduct to disclose your personal information; and/or
- to any other person or entity authorised by you.
Overseas Transfers
In some circumstances, we may transfer personal information outside of the country in which you reside, or outside of New Zealand. Where personal information is transferred outside of the country in which you reside, or outside of New Zealand, we will:
(a) take steps to ensure that we believe on reasonable grounds that the overseas agency receiving the personal information is subject to privacy protections that, overall, provide comparable safeguards to those provided under the New Zealand Privacy Act 2020;
(b) enter into a binding contractual agreement with the overseas agency receiving the personal information confirming that it will protect the personal information in a way that, overall, provides comparable safeguards to those provided under the New Zealand Privacy Act 2020; or
(c) obtain your express authorisation to disclose your personal information overseas after informing you that the overseas agency may not be required to protect the information in a way that, overall, provides comparable safeguards to those provided under the New Zealand Privacy Act 2020.
How long we keep your personal information
We will keep your personal information:
- until we no longer have a valid reason for keeping it;
- until you request us to stop using it; or
- for as long as required by law (for example, we keep invoice information for 7 years to fulfil our tax obligations).
Cookies and Tracking
We may use various technologies to collect and store information when you use the website, and this may include using cookies and similar tracking technologies.
A cookie is a piece of information that our web server may send to your machine when you visit our website. The cookie is stored on your device, but does not identify you or give us any information about your device.
The length of time a cookie will stay on your browsing device depends on whether it is a persistent or session cookie. Session cookies will only stay on your device until you stop browsing. Persistent cookies will stay on your browsing device until they expire or are deleted. With most internet browsers, you can erase cookies from your computer hard drive, block all cookies, or receive a warning before a cookie is stored. If you want to do this, refer to your browser instructions or help screen to learn more. If you reject the use of cookies, you will still be able to access our website but please note that some of its functions may not work as well as if cookies were enabled. To learn more about how to enable, edit, or disable cookies on your computer, please visit the https://www.aboutcookies.org/ website.
We use Google Analytics to collect information about use of our website, with the goal of improving our website. Google Analytics collects information such as how often users visit the website, what pages they visit when they do so, and what other sites they used prior to coming to the site.
Protecting your personal information
We take the protection of your personal information seriously and we will take reasonable steps to keep your personal information safe from loss, unauthorised activity, or other misuse. While we take reasonable steps to maintain secure internet connections, if you provide us with personal information over the internet, the provision of that information is at your own risk.
Your rights
You have the right to access your personal information that we hold about you, and to ask for it to be corrected if you think it is wrong.
If you are based in the European Union or the United Kingdom, you also have the right, under the EU General Data Protection Regulation or the United Kingdom General Data Protection Regulation in certain circumstances to:
- have your personal information erased;
- restrict the processing of your personal information;
- move, copy or transfer your personal information to another party;
- object to or withdraw your consent to the processing of your personal information; and/or
- not be subject to a decision solely based on automated processing.
These rights may be subject to our obligations under other applicable laws, including laws that require us to retain certain information for record keeping, regulatory, or other compliance purposes.
If you wish to exercise your rights under this privacy policy or any applicable privacy laws, or you have any queries regarding this privacy policy, please email our Privacy Officer (Louisa Joblin, Principal) at louisa@moranlaw.co. Your email should provide evidence of who you are and set out the details of your request (for example, the personal information, or the correction, that you are requesting).
If you have any concerns about this privacy policy, or the way that we have handled your personal information, you have the right to make a complaint to the relevant supervisory authority in the country you are located in. If you are located in New Zealand, this is the Office of the Privacy Commissioner.
Changes to this privacy policy
From time to time we may make changes to this privacy policy. Any change we make applies from the date the updated privacy policy is posted on our website.